Once upon a time, employees would arrive at their workplace every single Monday morning, sit at their desk, place their names written on it, and connect to their laptops to begin their day. They would be seated next to their colleagues, typically in an area that was reserved for everyone on their team.
These days are gone for many businesses and some are reopening their workplaces for employees. Instead of returning to the five days per week at a desk that is designated and then returning to the office, the transition has been a gradual transition into office work using a hybrid method that sees employees enter the office for a few days each week.
How do you handle an unorganized workforce that is who returns to the office space? If a business employs 300 people, and 20 of them are in on a Tuesday, 50 are present on a Wednesday, and nobody is on the floor on a Friday, the traditional method of having 300 seats for each employee on a given day isn’t very practical now. It’s a hassle for management of the company to track who’s coming in at what time and how frequently (or often) employees are in the office.
Workplace software companies abound -such as Envoy, Condeco, Teem, Robin, OfficeTogether, and OfficeSpace and OfficeTogether, which provide office “hoteling” services.
What is a “hoteling” program?
Hoteling software is a term used to describe a system “Hoteling software” refers to that platform employees can use to reserve the space they need to work from ahead of time, just as you book a hotel room. The idea was that hoteling (and hot desks) was initially developed for those working in coworking spaces, or for people in roles such as consultants who moved across offices for clients and required a workplace. The concept has become more popular with companies to manage their hybrid workforces during the outbreak.
“Hoteling” or “hoteling” could be utilized interchangeably as “hot desking” which can make the whole situation more complicated. Workers who use workplace software frequently assert”hot desking” is the correct term “hot desking” is the term used to describe the booking of the non-assigned desk at offices (and physically locating desks on a first-come basis, first-serve basis) and “hoteling” is the process of booking a particular desk. The majority of workplace software providers offer the option to permit both.
What is the hoteling software?
The hoteling software companies vary in their features however, the basic idea is that employees who wish to go to their business’s offices can either download an application from their mobile or visit a website to reserve desk space or a conference room.
Envoy, for instance, provides a mobile application and website dashboard for booking office space. Envoy can assign employees desks, or they can pick one of their own. Virtual maps let employees know who’s working in the office at any given time and where they’re sitting.
The company can also set the guidelines. They can also designate specific zones of the office to certain teams, and members of those teams can pick a desk exclusively within the designated zones. They may also allow employees to reserve desks far in advance, or just some days before they are scheduled to arrive at the office. Platforms such as Envoy allow companies to decide whether they wish employees to be able to book several days at a time.
Hoteling software can be used by employees to ensure that colleagues from their team are in the office at the same time. For many, the main reason to work in an office is to interact with colleagues and encourage collaboration between colleagues. This is much simpler when others are present in the same way that you are, and the coworkers in the office are the ones with whom you work directly. One employee may prefer not to commute if only a few employees are working from their offices that day and opt to go in at a time when there are more colleagues. The reverse could be the case, for instance, if an employee is concerned about COVID-19 (or simply wants a place to work from, but not their house or coffee shop) They may choose to work from the office during times when it’s less filled with people.